Home / When to Create a New Plan

When to Create a New Plan

When a New Assessment Plan is Required

Before a new program application can be submitted for approval, the Office of the University Provost requires the development of full assessment plan.  This assessment plan must first be reviewed and receive approval from UOEEE.  To begin the UOEEE assessment plan review process, use the UOEEE portal page to access the New Plan tab where pertinent information can be uploaded.  After UOEEE reviews the new plan it will be approved or returned with comments for revisions.  

UOEEE understands that many aspects of the new program may not be in place yet, and that students may not reach measurement points until two or more years from the time of approval. It is important, however, for program faculty to know the intended program outcomes at the time a program is created. It is equally important for faculty to identify critical points in the new curriculum when students will be assessed to determine adequate academic progress or outcomes have been achieved.  Program faculty may find it helpful to develop a curriculum map to help pinpoint the critical places throughout the curriculum.

Program faculty developing the first assessment plan should review the UOEEE document; "Effective Program Assessment Planning, Reporting, and Decision Making". As the assessment process is cyclical, it may take a few rounds to fully realize your assessment plan, but a review of the process may assist with the development of a more realized plan from the start. The steps below outline the five steps towards the development of an assessment plan.

When to begin assessment planning

As soon as a new program has been proposed, you will be expected to develop an assessment plan. We understand that many aspects of the new program may not be in place yet, and that students may not reach measurement points until two or more years from the time of approval. It is important, however, for program faculty to know the intended program outcomes at the time a program is created. It is equally important for faculty to identify where in the new curriculum students will be exposed to program content, have opportunities to reinforce initial learning on that content, and ultimately demonstrate their knowledge of the content. You may find it helpful to develop a curriculum map at this point, to help pinpoint places throughout the curriculum where student learning can and should be assessed.

The assessment team will review your draft plan and either approve it or return it for revision. When the recommended revisions have been made, please submit the plan for final review. The assessment team will notify you when the plan has been approved.

The assessment team is available to assist you with assessment planning and curriculum mapping. You will be asked to update your assessment plan each year when you submit your assessment report. Assessment reports are due September 30 of each year.

Role of UOEEE          

The UOEEE Assessment Team does not keep a tally of the number of outcomes met – or not. Our office maintains logs of programs that have current assessment documents on file and the quality of those documents. We provide planning guidance, as well as, plan and report feedback to programs on whether their assessment practices are likely to provide meaningful information about student learning that can be used to improve learning over time. Also remember, if you have an idea about an outcome or measures that you consider important to your program but doesn’t seem to fit these guidelines, contact the Assessment Team.  We may be able to help you develop language better fits your program’s formative and summative outcome needs. 

Advantages from Using Digital Portfolios

Arizona State University has a digital portfolio system with features that include artifact collection and rubric scoring that can be adapted to the course and program level.  Programs are encouraged to utilize the digital portfolio system to help students build their academic repertoires, as well as aid in program assessment and continuous improvement. Incorporating rubrics into digital portfolios make course expectations transparent, allowing students to better understand how levels of performance are determined for a course or program.  Furthermore, rubrics utilized within ASU’s digital portfolio system allow faculty, programs, departments and colleges to create a history of assessment and continuous improvement efforts. 

For information and assistance with digital portfolios at Arizona State University, contact Christopher Sheehan of the Digital Portfolio Initiative in the University Office of Technology Christopher.Sheehan@asu.edu

For questions, concerns, or feedback on this process please call 480-965-9291 or contact Dr. Gerald Blankson at Gerald.Blankson@asu.edu   

 Assessment Handbook

To assist units in the assessment planning process, we created a handbook: Effective Assessment Planning, Reporting, and Decision Making.  Please refer to this handbook as you create your assessment plans and reports. To access this handbook, please authenticate using your ASURITE.

Assessment Portal

The following link will open the UOEEE Assessment Portal where all assessment plan development and reporting activities take place.